I created a back up email account back in early 2012 and here’s why: (1) You never know if/when your email will get hacked, and (2) if you use Gmail as your primary email and Google freezes/suspends your account for whatever reason (and when they do, they don’t give you notice; they just cut your access off, then tell you about it), it could affect ALL of your Google product accounts (Blogger, Gmail, YouTube, etc.). Either way, the idea here is to be proactive instead of reactive.
Create Your Back Up Email Account
Pick an email provider and create an account. I recommend setting up your back up email account with a different email provider than your primary account. Don’t keep all your chickens in one basket, so to speak. My primary email account is with Gmail, so I created my back up email account with Yahoo.
Forward Emails to Your Back Up Email Account
After you’ve created your back up email account, you’ll need to forward your emails from your primary account to your back up account using filters. Once you’ve done that, go ahead and send yourself an email to check and make sure it’s all set up correctly and working as it should.
Organize Your Back Up Email Account
This is completely optional but if you’re even a little bit OCD like me, then it’s a must. I created folders for emails I want to keep (like emails from my bookish buddies, my awesome reviewers, TBV winner emails, TBV contact form and review request submissions, etc.). Then I created filters to re-route those particular emails to their respective folders so they don’t clog up my back up email inbox.
Then I created filters for the emails I don’t need a spare copy of, and sent those straight to the trash. I did this for subscription notices, newsletters, comments, replies to comments, social media – the ‘see it once and you’re done’ sort of emails. You may wish to keep these emails – it’s entirely up to you. For me, I only keep stuff I think I’ll need later.
- Create and set up a back up email account.
- If you already have a back up email account *hands you a gold star*, go through the emails and trash what you don’t need to keep and maybe create some folders and filters so you don’t have to deal with those kinds of emails again.
- And if you’re feeling really adventurous, clean out and organize your MAIN email account. Get rid of those newsletters and subscriptions you no longer pay attention to. Cull the notifications you receive.